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Assistant Director (Administration)
Position No. 0102

The occupant of this position is a member of the Gallery’s senior management team and is responsible to the Director for the leadership and management of the Administration Program.

The Administration Program is responsible for providing strategic leadership and co-ordination of whole of organisation operations, governance and corporate services, as well as facilitating the work of the Gallery Council and the operation of the Program Managers Group. 

The key priorities for the position are listed on Attachment A.

Duties Statement

  1. Within an environment of continuously improving work health and safety systems and practices, provide high quality leadership in the management of the Administration Program comprising:
    - Finance and Business Services
    -Human Resource Management
    -Facilities Management
    -Governance and Reporting
    -Council Secretariat
    -Government liaison.
  2. Provide leadership and guidance in the development of policies and practices and the delivery of agreed objectives related to these functional areas.
  3. Participate as a member of the senior management team and contribute to the development and implementation of the full range of Gallery strategies and objectives.
  4. Lead and manage the Administration Program to ensure it meets Gallery goals and the Program’s performance outcomes.
  5. Assist the Director in representing the Gallery

Selection Criteria

  1. Shapes strategic thinking
    -Inspires a sense of purpose and direction.
    -Focuses strategically.
    -Harnesses information and opportunities.
    -Shows judgement, intelligence and commonsense.

  2. Achieves results
    - Builds organisational capability and responsiveness.
    - Marshals professional expertise.
    - Steers and implements change and deals with uncertainty.
    - Ensures closure and delivers on intended results.

  3. Cultivates productive working relationships
    -Nurtures internal and external relationships.
    -Facilitates cooperation and partnerships.
    -Values individual differences and diversity.
    -Guides, mentors and develops people.

  4. Exemplifies personal drive and integrity
    -Demonstrates public service professionalism and probity.
    -Engages with risk and shows personal courage.
    -Commits to action.
    -Displays resilience.
    -Demonstrates self awareness and a commitment to personal development.

  5. Communicates with influence
    - Communicates clearly.
    -Listens, understands and adapts to audience.
    -Negotiates persuasively.

Job Specific WH&S Requirements / Information for Supervisor and Occupant

The Assistant Director (Administration) is expected to take all reasonably practicable steps to ensure the health and safety of all by supporting and participating in initiatives aimed at improving health and safety in the NGA, particularly through the process of continuous improvement. This includes ensuring tasks and procedures are undertaken in a manner which safeguards the health and safety of Gallery employees, contractors, volunteers and visitors and ensuring the Gallery’s legal obligation for WH&S is met in relation to systems of work.

Within 1 month of commencing in the position the occupant, in discussion with his/her supervisor, must complete an Individual Development and Performance Agreement and Health and Safety Responsibilities checklist to identify any section specific WH&S issues and training required.

Administrative Details

Position No: 0102
Position: Assistant Director (Administration)
Classification: SES Band 1 equivalent
Program: Administration
Immediate Supervisor: Director
Status: Fixed term


Attachment A

Key Priorities

In line with the Gallery’s Strategic and Annual Plans, the immediate and longer term priorities for this position are: